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Specialized Industrial Exhibition "Welding. Related Technologies - 2009". Participation Conditions.
Participation Conditions
Introduction
Subjects Area
Exhibitor's Documents
Exhibition Address
Floorplan
Organizers
I. Terms
  1. Deadline for application: April, 1, 2011.
  2. Deadline for submitting of Exhibitor's information to the catalogue: April, 1, 2011.
    Organization Committee doesn't guarantee publication of information submitted after this date in the exhibition official catalogue! Information to the catalogue and firm's logo are accepted in electronic form only!!!!!
  3. Payment for participation deadline: April, 12, 2011.
  4. Delivery of the exhibits and registration of exhibitors: April, 11, from 9.00 am to 7.00 pm.
  5. Exhibition time: April, 12-14, 2011, from 10.00 am to 6.00 pm.
  6. Official opening ceremony: April, 12, 2011, at 12.00 am.
  7. Dismantling of booth: April, 14, 2011, from 4.00 pm to 9.00 pm.
II. Application submitting
  1. Exhibitors having taken a decision to take part in the Fair, shall fill and submit to the Organizer an application form attached, before deadline.
  2. After receiving of the application form from Exhibitor, coordination of place and type of booth, and necessary additional equipment, the Organizer will send to the Exhibitor a signed contract and invoice for participation in the Fair.
  3. Application documents for participation in the Fair shall be submitted by the Exhibitor only in forms proposed by Organizer (see Appendixes). Applications in other forms would not be taken into consideration.
III. Participation cost
  1. Obligatory registration fee 240 Euro includes:
    participation in all Fair events, promotion of the Fair in mass–media, information about Exhibitor in official catalogue (1 black-and-white page of A5 format), official catalogue exemplar, Exhibitor's badges, general exhibition design, invitation to the official opening ceremony for 2 persons.

    Price of exhibition area for 1 square meter during all exhibition time (minimal area to rent makes 4 square meters):
  2. Equipped area 210 Euro for 1 sq. m includes:
    wall constructions, carpet covering, lighting, company's name on a nameboard (up to 15 characters), securing in night time and the following furniture, depending on area of booth:

    Furniture and equipmentBooth size, sq. m
     <6   6  ≤16≤24≤36≤48≤60≤100>100
    Post with inner shelve001112223
    Display-box011234468
    Table111223357
    Chair22356891114
    Socket 220 V1123456810
    Wardrobe111122222
    Spotlight111335678
    Dust bin111122344

  3. Unequipped area in exhibition hall: 180 Euro/sq.m
  4. Unequipped area at open site: 70 Euro/sq.m.
  5. Expo site (1 table, 2 chairs inside pavillion): 300 Euro.
  6. Advertizing in the exhibition catalogue:
    1st colour page А5: 300 Euro
    1st page b/w А5: 200 Euro
    2nd and 3rd page of catalogue: 500 Euro
    4th page of catalogue: 600 Euro
    All prices are indicated including advertising tax (0.5 %) and VAT (20 %).
  7. Depending to the booth configuration, the price increases in the following way:
    a) 1 side open — 0%, b) 2 sides open +5%, c) 3 sides open +10%, d) 4 sides open +15%.
  8. If necessary, an Exhibitor, together with application, submits an order for complimentary equipment and/or services in a form (Appendix 1 and 2) proposed by the Organizer
IV. Discounts
    Rent of exhibition area 24 sq. m. and more — 5%.
    Repeat participation — 4%.
    Payment before 01.02.2011 — 3%.
    Discounts are rendered for exhibition area only.
V. Exhibition area
  1. The Organizer provides the Exhibitor with area in accordance with the contract. Location of the booth is determined while registering of the application in compliance with general configuration of the exposition and with taking into consideration the wishes of the Exhibitor.
  2. The Organizer keeps the right to move and rotate the booth of the Exhibitor in case if technical and/or organizational operation conditions of the expositions change. In this case claims of the Exhibitor will be not considered.
  3. Number of corner, butt–end and island booths is limited.
  4. The Organizer keeps the right to use ordered exhibition area on his own, in case if the Exhibitor have not occupied it 1 hour before official opening of the Fair. In this case, remuneration claims are not considered.
VI. Payment
  1. All payments for participation (the contract sum in full) must to be made by the Exhibitor within the terms, which are stipulated by the Organizer.
  2. In case if the Exhibitor did not pay for participation within the dates stated in item 1.3, the Organizer has a right to penalize him in amount of 5% of contract's sum. In the case of non-payment before 01.04.2011, the Organizer has right to terminate the Contract by it's own.
  3. Payments for participation are to be made according to the Contract, which is to be issued after receiving of the Application form from the Exhibitor.
VII. Refusal from participation
  1. In case if the Exhibitor wishes to refuse from participation, he must notify the Organizer in writing. Date of refusal is considered the date of written notification receipt by the Organizer.
  2. In case of refusal before 01.02.2011, the Exhibitor receives remuneration in amount of paid costs excluding registration fee.
  3. In case of refusal before 01.03.2011, the Exhibitor receives remuneration excluding registration fee in amount of 50% of transferred money.
  4. In case of refusal after 01.03.2011, any remuneration is not provided.
VIII. Other terms
  1. Costs related to transportation, deliveries, shipment and customs procedures for exhibits and other cargo are covered by the Exhibitor.
  2. Costs related to booking and staying at hotel are covered by the Exhibitor.
  3. The Exhibitor must obey fire safety rules and would be responsible for losses caused by the fire in amount of 100% of loss.
  4. After the Fair is over, the Exhibitor transmits rented equipment back to the Organizer and releases his booth having notified the Organizer in advance. Dismantling of the booth before the end of the Fair can be done only if agreed with the Organizer.
  5. In case if the Exhibitor breaks rented equipment, he must remunerate its market cost within one week, according to expert evaluation.

    It is strongly recommended to use services of an official Fair forwarding agent, to avoid complications with customs service.
IX. Security
  1. The Organizer provides safety of all equipment in the booth of the Exhibitor during the Fair is closed (night time), in case of appropriate transmitting of equipment to the responsibility of the Organizer after the end of exhibition day.
  2. Within the time when the Fair is open and delivery time, security of the Exhibitor's goods is provided by its own.
X. Technical safety
  1. Exhibitor demonstrating arc welding inside the exhibition hall shall equip welding site with filter-ventilation equipment. When such equipment is missing, welding inside exhibition hall is prohibited.
  2. Exhibitor can take into the exhibition hall only non-combustible gas bottles. Welding and cutting with combustible gases and oxygen can be demonstrated at open site only. All gas bottles under pressure shall have technical documents according to set form.
You can obtain additional information in LLC «TTC «The E.O. Paton Electric Welding Institute»
P.O. Box 308, 03150, Kyiv, Ukraine
tel./fax: +380 (44) 200–80–89